File sharing and synchronization between multiple devices have become near-necessities for most businesses in today’s corporate environment. Among the three IT “pillars” for business today―mobility, security and availability―two are strongly tied to company personnel having anytime, anywhere access to corporate files. That usually (but not always) means a move to cloud computing in some form, and for many firms, it increasingly means DropBox or Google Drive.
These solutions are easy and inexpensive to use, encouraging small and medium-sized businesses (SMBs) to take a benign view of them. In companies without a formalized file sharing and syncing system, many employees adopt Dropbox or Google Drive (or both) on their own, outside the corporate structure but with corporate files stored on them.
This is a simple answer to a problem, but it’s not the most secure or efficient one. Here are just a few of the many concerns:
Even one of these criteria should motivate business owners to shut down use of personal cloud storage at the office, yet it continues to proliferate. Prudent business owners will deploy an enterprise-grade file storage/sharing/sync solution and develop a formal policy that requires its use.
However, resistance to change can be strong, so what can a firm do to persuade its personnel―and most importantly the mobile workforce―to drop kick Dropbox and other personal cloud storage to the curb, at least for corporate files? Here are a few suggestions.
With so many enterprise-grade file storage/sharing/syncing offerings available, some solid research will help you find one that works for the business and its personnel. We’ve even seen storage-related IT services where corporate files remain on the office servers, but personnel can access and share them remotely through a cloud-based solution.